e-Submission
The principal module. End-to-end submission chains with authentication at each level, amendment control, versioning and executive routing.
Enterprise approvals, governed end to end
Already built. Already published on the Microsoft commercial marketplace. Already proven in service — so what you procure is configuration of a live platform, not a development experiment.
Available onMicrosoft Marketplace
Modules
Nine modules on one case record
Each module writes to the same case model, so a payment can always be resolved back to the request that produced it. Every module inherits the same governance spine — delegation-rule routing, an immutable audit trail and ISO 15489-aligned retention.
e-Memo
Memorandum capture, rules-based routing, commentary, approval, digital signature and archival against a standardised template.
e-Leave
Ordinary, sick and incapacity leave lifecycles with balance validation, supervisory and HR review, and payroll-ready tracking.
Records & correspondence
Central repository with classification, ISO 15489-aligned retention, search and a complete audit history per item.
Invoice & payment tracking
Every invoice traced from capture through verification, certification and authorisation to payment — each step attributed, none of it editable after the fact.
e-Recruitment
Requisition, advertisement, shortlisting, interview record and offer — governed on delegation rules, with an audit trail a selection dispute cannot unsettle.
Time & attendance
Capture, exception handling and supervisory sign-off feeding payroll-ready records, reconciled against the leave module on the same case model.
Bid management
The tender lifecycle from opportunity registration through compliance checklist, approval gates and submission — evidenced at every gate.
Quote management
Quotation capture, comparison, approval within delegation thresholds and award record — immutable once authorised.
Service delivery and control across every module are aligned to ITIL 4 and COBIT 2019 — the same governance layers that frame our managed services practice.
Track and trace
One case number, from request to reconciliation
Every item is issued a unique case reference on receipt. That reference persists through verification, certification, authorisation and payment — so "where is this" resolves to a screen rather than an enquiry.
ReceivedUnder verification
VerifiedCertified
AuthorisedPaid
An item occupies exactly one status at any moment. Nothing rests in an undefined condition, which is what permits ageing to be measured and bottlenecks to be identified by office rather than by anecdote.
Governance built in
Immutable audit trail
Once written, an action cannot be edited
or removed — only superseded by a further recorded action.
Role-based access
Access follows the post, not the person, with
POPIA-aligned control over anything identifiable.
No self-approval
The initiator of a transaction can never
appear as an approver upon it.
Threshold enforcement
An item above a delegation band cannot be
authorised at that band; it routes upward automatically.
South African data residency
Hosted in Microsoft South African
datacentre regions, inside your own tenant and governance.
Architecture
Resident inside your own Microsoft tenant
There is nothing standalone to license, host or administer. Identity, storage, collaboration and reporting all resolve to services you already own and already govern.
01
Capture channels
Web portal · mobile · Microsoft Teams
02
Smart DMS applications
e-Submission · e-Memo · e-Leave · records
03
Microsoft Power Platform
Power Apps · Power Automate · Dataverse
04
Evidence repository
SharePoint · metadata · versioning · retention
05
Identity & access
Microsoft Entra ID · role-based permissions
06
Analytics & integration
Power BI · finance, payroll and line-of-business APIs
What you configure, rather than build
Your administrators create and amend the platform themselves. Where a requirement changes — a new return, an additional check, a revised delegation — the change is a configuration exercise measured in hours rather than a variation order.
Forms
Fields, validation, mandatory attachments and calculation rules
Routing
Who receives what, in which order, under which condition
Delegations
Authority bands, thresholds, acting arrangements and expiry
Reports
Dashboards, exception lists and scheduled distribution
Observe it operating against one of your own approvals.
We will walk the platform against your actual delegation register and a single real case. No preparation is required from your team.